1. Introduction

SC LINGUA TRANSCRIPT SRL is a center of foreign languages ​​and translations that offers language courses and translations to organizations. We organize practical courses of foreign languages ​​that take place in the form of interactive courses, in which the participants learn a foreign language through game and communication.

This information note is aimed at the activities of processing the personal data performed by SC LINGUA TRANSCRIPT SRL.

This information note regarding the personal data processing applies to all the processing of personal data that we carry out, as well as to all interactions with our website hosted on the domain www.linguatranscript.ro.

2. The name of the data operator and of the website owner

SC LINGUA TRANSCRIPT SRL is a personal data operator and the owner of the website www.linguatranscript.ro

The personal data processing

For example, if you are asked to offer personal information in the contact form available on our page, such as the name, address, e-mail address and phone number, this process is subject to the special regulations and can be performed only with your prior consent. In this context, we shall use your personal data only to answer your questions and suggestions. This data is not transferred. You can revoke this written consent at any time with effect for the future. Contact us: office@linguatranscript.ro

 

The use of social plugins

Facebook

Our websites use the social share function (“plugins”) from the social network Facebook.com that is operated by Facebook Inc., Palo Alto, USA (“Facebook”. The plugins are identified with a Facebook logo.

 

If you access our websites, they will initially be disabled. The plugins are activated only after you press the button provided. This activation establishes a connection with Facebook and declares your consent to the transmission of your data to Facebook. If you are logged in on Facebook, Facebook can associate your visit with your account. If you press the respective button, the corresponding information is transmitted by your browser directly to Facebook and processed there.

For information regarding the extent and purpose of data collection, the further processing of the data by Facebook, as well as your rights and the settings you can configure to protect your privacy, please see the Facebook Data Protection Notice.

If you do not want Facebook to collect data about you through our website, you must log out of Facebook before visiting our site.

 

The use of “MailChimp” sender

The newsletter is sent via “MailChimp”, a newsletters delivery platform managed by the US provider known as Rocket Science Group, LLC, 675 Ponce De Leon Ave NE # 5000, Atlanta, GA 30308, USA.

 

The e-mail addresses of the recipients of our newsletters, as well as their other data described in this information, are stored on MailChimp servers in the USA. MailChimp uses this information
to send and analyze newsletters on our behalf. In addition, according to MailChimp, this data may be used to optimize or improve their own services, e.g. the technical optimization of sending and presenting the newsletter or for economic purposes in order to determine from which country the recipients come from. However, MailChimp does not use the data of our newsletters recipients in order to contact them personally or transmit their information to third parties.

We trust the reliability of MailChimp, in the IT and data security. MailChimp is certified under the US-EU “Privacy Shield” agreement and is thus obliged to comply with EU requirements regarding the data protection. In addition, we have entered into a “Data-Processing-Agreement” agreement with MailChimp. In this agreement, MailChimp undertakes to protect the data of our users, to process the data on our behalf only in accordance with the data privacy regulations and not to transmit them to third parties. You can check MailChimp data protection policy here.

 

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files which are stored on your computer and allow you to analyze how you use the website. The information collected regarding the way you use this website (including your IP address) collected by the cookies is transmitted to a US Google server and stored there. However, if IP anonymization is enabled on this website, your IP address will first be abbreviated by Google within the member states of the European Union or in other states party to the Agreement on the European Economic Area.

Only in exceptional cases, the full IP address shall be transferred to a Google server in the United States and abbreviated there. Google shall use this information on behalf of the operator of this website for the purpose of evaluating how you use the website, compiling reports regarding the website activity for website operators and providing them with other services related to the website use and Internet usage. The IP address transferred by your browser during the use of Google Analytics shall not be associated with any other information held by Google.

 

Unauthorizing Google Analytics

 

You can refuse the use of cookies by selecting the appropriate settings in your browser, but keep in mind that if you do so, you may not be able to benefit from the full functionality of this website. In addition, you can prevent the collection of data generated by the cookies and based on your use of the website (including of your IP address) and the processing of this data by Google by downloading and installing the browser plugin available at the following link:  (http://tools.google.com/dlpage/gaoptout?hl=de). Additional information on this topic can be found at http://tools.google.com/dlpage/gaoptout?hl=de or https://www.google.com/analytics/learn/privacy.html. (General Information on Google Analytics and data protection). We want to inform you that this website has expanded Google Analytics using the code “_anonymizelp()” so as to guarantee the anonymous collection of IP addresses (so-called IP masking)

 

The use of Google Maps

This website uses Google Maps in order to display maps. Google Maps is managed by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. By using this website, you declare that you agree that the data generated automatically and the data you enter may be collected, processed and used by Google, by one of its representatives or by third party providers.

The Terms of use for Google Maps can be found in the Terms of Use for Google Maps. More details can be found at the data protection center on google.de: Data Protection Regulations.

3. Our activity

We, at SC LINGUA TRANSCRIPT SRL, make every effort to provide our clients and partners with training services in foreign languages, translations and interpreting, and organizing events in foreign languages.

4. 
   The personal data we process

The collection of your personal data is strictly limited to what is necessary to provide you with the highest quality experience regarding our services and the use of our website.

The personal data we process may include:

1. 
   basic data for identification such as surname, first name, function for the realization of the personalized materials at courses and the registration of participation in certain events
2. contact data, such as the physical work or, if necessary, the personal address, email address, phone number;
3. bank account and other financial information that allow us to carry out the contractual relationship of any kind, when there is one;

 

Also, if you want to join our team, we shall process data necessary in the recruitment process, such as your full name, e-mail address, phone number and correspondence address, any other data you shall bring to our notice through the application documents which you provide us by applying directly on the website, by submitting or sending in physical format to our office or by e-mail. Please see the dedicated section below “Information on the recruitment process” for more details with regard to the recruitment process.

 

5. How we collect the personal data

We collect only those personal data you voluntarily provide to us (in physical or electronic format), as well as information available from public sources:

 

– on the occasion of the client – lecturer Lingua Transcript interactions, carried out on the basis of a collaboration agreement or in the preliminary discussions, in the negotiation and preparation of such a contract;

 

– through our website, on the occasion of the registration at one of the events / trainings organized by our company;

 

– when you contact us by e-mail, if you want to express your interest in our services or if you show your interest to be hired or contracted by our company or to collaborate with it, and

 

– in the context of one meeting at a business event (for example, by exchanging business cards).

 

6. Legal grounds and the purposes of processing

 

Because you are entitled to know the purpose for which we process your personal data, we shall inform you before processing your personal data for any purpose other than the one for which you have given us your personal data.

 

The ddevelopment of the contractual relationship with the clients

Based on the contract concluded with you, as a client of SC LINGUA TRANSCRIPT SRL, we shall process all the personal data you provide us, as well as any other data that are necessary for us to exercise the profession and provide the service, in accordance with the contractual provisions.

Professional communications

If you are our client or if you have contacted us for professional purposes, we process your personal data based on the legitimate interest of sending you communications specific to the Information Service (Newsletter or Member Account) that are of interest to you and your business, including invitations to our events.

When you subscribe to the Information Service (Newsletter or Member Account) directly through the website or through another form of direct request, we shall ask for your consent regarding the processing of the personal data in order to be able to provide the services for which you have requested the subscription.

 

7. Information about the recruitment process

You can apply for a position within SC LINGUA TRANSCRIPT SRL by using the dedicated section of our website, by e-mail or by transmitting or physically submitting your application to our headquarters.

When you apply using the dedicated section of the website, we shall ask for your full name, the e-mail address, phone number and correspondence address, as well as a CV and a covering letter whose format and content are left up to you.

 

We shall use your personal data at the recruitment process for:

• evaluating whether you are suitable for a position within SC LINGUA TRANSCRIPT SRL,

 

• contacting you regarding your application,

 

• managing the recruitment process,

 

• contacting you regarding the positions that become available later and for which we consider you have the appropriate professional profile,

 

• having evidence of any previous potential recruitment processes of ours in which you have participated and of the reasons for which you have not been not given an offer or for which the offer has been refused.

 

8. The storage duration

 

If you have chosen to receive communications related to the Information Service, we shall store your data so as to provide you with this service for 3 years from your last interaction with the transmitted communications. Then, after the end of this period, we shall ask for your consent again so that you should continue to benefit from the Information Service (Newsletter or Member Account).

If you decide at any time that you no longer wish to benefit from the Information Service (Newsletter or Member Account), and you withdraw your consent, we shall respect your decision and shall no longer process your personal data for this purpose.

The personal data collected in the recruitment process and used to keep record of the previous recruitment processes are stored for a period of 10 years from the time you applied to SC LINGUA TRANSCRIPT SRL.

We shall delete your personal data when it is no longer necessary for the purposes for which it has been collected or when you withdraw your consent (if the processing of your data is
based on consent), excepting the cases when the processing of your personal data is necessary under some legal provisions or if we are otherwise entitled to continue its processing. Also, we shall retain your personal data for an additional period of time, if their immediate deletion would require the overwriting of our back-up and disaster recovery systems.

9. Third parties

 

As a rule, we do not disclose or transfer your personal data to third parties. However, in cases where the disclosure or transfer is required or if we are obliged by law, we shall inform you as soon as possible of this transfer, unless the applicable law, including the rules governing the maintenance of the obligation of professional secrecy, prevents us from making such informing.

In the event that we disclose or transfer your personal data to third parties, we shall do so in accordance with the applicable laws and take the necessary measures to ensure its integrity and protection.

For the processing of the personal data we can use authorized persons, for example, IT solution providers necessary for the business administration, including financial accounting solutions, contact management solutions providers or conference organizers. We shall conclude conventions with all the authorized persons for the processing of the personal data with appropriate clauses which ensure that the authorized persons assume obligations to process personal data (including its deletion) in full compliance with the applicable laws and which offer an adequate level of your personal data protection.

 

10. The security of personal data

 

The personal data is secured against threats and we make sure that it is protected through security measures and the appropriate IT infrastructure. Moreover, we have implemented internal measures that allow us to discover, notify and document breaches of the personal data security as soon as possible.

If we discover a breach of your personal data security that presents a risk to your rights and freedoms, we shall notify the National Supervisory Authority for the Processing of Personal Data. You shall be informed about the breach of your personal data security if this leads to a high risk regarding your rights and freedoms.

 

11. Your rights regarding your personal data processing

You have the following rights regarding your personal data processing:

1. The right of access to the personal data.
2. The right to obtain the rectification of the inaccurate personal data.
3. The right to obtain the restriction of the personal data processing. This right is available to you when:

 

• you contest the accuracy of your personal data we process;

 

• the personal data processing is illegal;

 

• we do not need your personal data for processing, but you request its retention for the establishment, exercise or defense of legal claims;

 

• you object to the processing of your personal data for the period of time we verify the existence of our legitimate interest in the processing of your data.

If you have any questions regarding your personal data processing or if you want to send us a request of any kind, as well as to exercise any of the rights regarding your personal data processing, please contact us at:

 

• the e-mail address: manuela@linguatranscript.ro

 

• phone number: +40722333081

 

• headquarters: Ferdinand I Boulevard, No. 48, Romania.

 

We shall analyze each request and communicate to you the actions taken in this regard in the shortest time possible, but not later than one month from the time of registration of your request. In case we need more information from you or we have difficulties in settling your request, we shall inform you without delay about the need of additional time to properly analyze your request.

In case you consider that we have not settled all your requests or you are dissatisfied with our responses, you can file a complaint with the National Supervisory Authority for Personal Data Processing. You can also address law courts.

 

12. Modifications of the Information Note

If we decide to modify this information note, we shall publish a new version here, which shall replace it.

Thank you for entrusting us your personal data and for giving us the time necessary for reading our information note regarding your personal data processing. Please do not hesitate to contact us, if you have any other concerns regarding your personal data and how we process it.